Class of 1980 Constitution/By-Laws (Old Version)

New version is below.

Comments regarding this document can be made to Tony Verducci the By-Laws Committee Chairman at ajverducci80@gmail.com.

Inputs are being accepted until COB Monday 15 Feb 2021.

USNA Class of 1980

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BY-LAWS

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ARTICLE I – MISSION

The mission of the USNA Class of 1980 (hereby known as (Class of ‘80)) is to:

  1. Serve and support the United States, the United States Naval Service, the United States Naval Academy (USNA) and its Alumni:
  2. By furthering the highest standards at USNA,
  3. By seeking out, informing, encouraging and assisting outstanding, qualified candidates to pursue careers as officers in the Navy and Marine Corps through the Naval Academy,
  4. By initiating and sponsoring activities which will honor the history, traditions, memories and growth of the Naval Academy and bind alumni together in support of the highest ideals of command, citizenship and government,
  5. By promoting Class of ‘80 esprit de corps and unity and provide enduring personal social interactions, communications, and support among classmates to enhance the close relationships developed at the Naval Academy and furthered by friendships developed during the ensuing years, and
  6. By perpetuating the positive image of the Class of ’80 and providing information of professional, social, or general interest concerning the class and classmates.

ARTICLE II – ORGANIZATION

The Class of ‘80 shall manage its business in accordance with these By-Laws, with the advice of the USNA Alumni Association, through the use of a strong, active, and inclusive Class Council (Council).

The Council shall conduct Class of ‘80 business using these By-Laws and the latest version of Robert’s Rules of Order. 

ARTICLE III – MEMBERSHIP

Class members are those who took the oath of office on Induction Day, July 6, 1976, and anyone who was a member of the class between Induction Day and May 28, 1980.

Honorary Membership. Any member of the class may nominate a candidate for Honorary Membership. This membership shall become effective upon a concurring vote of 2/3 of members present at the next annual meeting.  Honorary Members shall have all rights of a member of the class except the power to vote in class affairs or to hold office.

Associate Membership. The surviving spouse/partner of a member of the Class of 1980 not otherwise a member is automatically considered an associate member of the class. An associate member of the Class shall have all rights of a member of the Class, including voting, but will not be eligible to hold office in the Council.

Annual Meeting. The Class shall hold an annual meeting in accordance with Article IX below.

Dues and Fees. The payment of dues shall not be a condition of membership in the class.  All dues and fees hereinafter levied on any member or nominee for membership, respectively, shall be uniformly assessed and shall not be discriminatorily applied.

ARTICLE IV – CLASS COUNCIL, CLASS OFFICERS & APPOINTED MEMBERS

Class Council: The Class Council (Council) as used throughout these By-Laws, shall consist of the five class officers plus four members appointed by the class officers. All positions are defined in Article V, below. The Council may invite anyone to attend any Council meeting in an advisory capacity, observer, or as a non-voting member.

Class Officers: The five Class Officers shall be elected by eligible voting members, to fill the positions of President, Vice-President, Secretary, Treasurer, and Outreach & Representation Officer.

Appointed Members: The Council shall include four Class members who are selected and appointed by the Class Officers.

Previous Class Officers.  Previous class officers may be appointed as Council members, and if not appointed to Council, should be invited to participate in Council meetings and serve as leaders on Class Committees.

ARTICLE V – QUALIFICATIONS AND DUTIES OF THE CLASS COUNCIL

Duties. The Duties of the Council are to:

  1. Pursue the Class Mission (Article I) by establishing policies and operations in accordance with the By-Laws.
  2. Establish and execute a strategic plan for the Class.

Class Officer Qualifications: Class officers shall:

  1. Be a graduate of the Class and a member of the USNA Alumni Association (USNAAA).
  2. Be recommended by the Nominating Committee as a candidate for election in accordance with Article VII of these By-Laws.
  3. Be elected by a majority of those who vote in a Class Election.

Class Officer Duties: Class officers shall:

  1. Devote time and effort to carry out all assigned duties.
  2. Maintain transparency of operations and activities.
  3. Oversee Class affairs.
  4. Be accountable and responsible for the planning and leadership of the Council.
  5. Hold specific office for a term of five (5) years and shall be eligible to succeed him/herself for a maximum of one additional term.

Class President Duties: The Class President shall:

  1. Be the primary representative for the Class in all affairs of the Class including interaction with the USNA and USNAA.
  2. Be an active member of the Council of Class Presidents (COCP), an organization that is supportive of USNAAA.
  3. Preside over all meetings of the Council and Class or notify the Vice President of their unavailability.
  4. Sign instruments necessary or expedient to manage Class business in consultation with the Council.
  5. Establish committees, in consultation with the Council, to efficiently conduct Class business.
  6. Have the power to nominate an eligible Class member to fill any unscheduled vacancies on the Council which may occur during his /her term of office. Those nominated must be a Class member who meets the qualifications outlined in these By-Laws of the position being filled. Nominees will be presented to the Council, which will vote on the nominee and be accepted by a majority vote. If a majority vote is not achieved, the President will offer additional nominations until one is accepted by a majority vote.
  7. Perform other duties as necessary and appropriate.

Vice-President Duties: The Vice President shall:

  1. Represent the President at any meetings or functions that the President is unable to attend.
  2. Be responsible for coordinating communications from committees initiated by the President or Council and serve as primary coordinating liaison between the committees and the Council:
  3. Assist the President in managing class affairs.
  4. Perform other duties as necessary and appropriate.

Secretary Duties: The Secretary shall:

  1. Keep a record and publish the minutes of all Class and Council meetings.
  2. Maintain all appropriate historical records of the Class other than those required by the Treasurer.
  3. Serve as Corresponding Secretary for the Council.
  4. Provide the USNAAA with regular content to be published in “Shipmate” or other forums.
  5. Coordinate with Company Representatives, maintain a current Class Registry that includes deceased classmates and family members as appropriate
  6. Work with the Council to ensure that assistance to Classmates in need takes place
  7. Be responsible for any committees assigned by the President or Council.

Treasurer Duties: The Treasurer shall:

  1. Be responsible for overseeing and documenting the financial activity of the Class, under the direction of the Council.
  2. Serve as Financial Liaison between the Class and the USNAAA.
  3. Maintain accurate and current records of the funds of the Class. Such records shall be presented on request of any member of the Council, or upon written request of any member of the Class.
  4. Submit a financial statement for the previous year and a projected budget for the forth coming year for approval by the Council.
  5. Publish an annual Class financial statement to the Class.
  6. Cause state and/or federal annual income tax reports to be filed annually with the respective state and federal government as necessary.
  7. Be responsible for any committees assigned by the President or Council.

Outreach & Representation Officer Duties: The Outreach & Representation Officer shall:

  1.  Ensure the Council considers representation in all aspects of its business; to include:

Appointing Council members;

Approving Committee leadership positions; and

Approving Class functions and events.

2.  Perform other duties as necessary and appropriate.

3.  Be responsible for any committees assigned by the President or Council.

Appointed Class Council Members:

Qualifications: Be a member of the Class and a member of the USNA Alumni Association (USNAAA).

Selection process:

Be nominated by a Class Officer.

Be approved by a majority of Class Officers.

Term of service for Appointed Class Council Members:

Hold office for a one term of five (5) years.

Appointed Class Council Member Duties:  Appointed Class Council Members shall:

Attend Class and Council meetings as voting members of the Council.

Advise and assist Class Officers in overseeing and conducting class business.

Perform other duties as necessary and appropriate.

 

ARTICLE VI – CLASS COMMITTEES

  1. The Council may approve and appoint Class Committees to engage in defined activities that further the Class mission as set forth in Article I, above. Honorary members, associate members, and non-graduate members of the Class may serve on, or chair, Class Committees.
  2. Class Committee members will be expected to commit time and effort to carry out assigned duties.
  3. Class Committees may be invited to participate in Council and Class meetings in which their specific task or function is discussed.
  4. Class Committees may make recommendations but are not voting members of the Council.
  5. Class Committees may include, but are not limited to, the following:
  6. By-Laws Committee
  7. Casualty Assistance Calls Officer (CACO)/Fallen Shipmate Committee
  8. Class Gift Committee/Fundraiser
  9. Class Tailgate Committee
  10. Company Representatives
  11. Database/Webmaster Committee
  12. Historian/Photographer
  13. Link in The Chain Committee
  14. Naval Academy Minority Association Shared Interest Group Representative
  15. Nominating Committee
  16. Reunion Committee.
  17. Women’s Shared Interest Group Representative

ARTICLE VII – NOMINATING COMMITTEE FOR CLASS OFFICER ELECTIONS

The Council will appoint and approve a Nominating Committee (NOMCOM) in sufficient time for the NOMCOM to complete its duties in advance of a scheduled election of Class Officers. This committee shall:

  1. Be comprised of graduates of the Class.
  2. Determine the NOMCOM Chairperson and other roles and responsibilities to accomplish its mission.
  3. Be comprised of at least three, but no more than seven members.
  4. Be representative of the Class in terms of its diverse makeup.
  5. Establish a timeline and application elements required of nominees.
  6. Solicit nominations using a broad array of available sources; such as company representatives, email to class members, Class website, Facebook page, and Shipmate announcement.
  7. Consider applications and distinguish from among nominees using objective criteria to determine the best qualified slate of officer candidates for Class elections.
  8. Limit the slate for each vacant position to no more than 3 individuals.
  9. Provide the Class Council with the slate of candidates

The NOMCOM may, in the event there is insufficient interest among qualified individuals to complete a slate, reach out to otherwise qualified individuals whom the NOMCOM believes would well and faithfully serve, if elected, in specific roles.

ARTICLE VIII – TERMS OF OFFICE & ELECTIONS

  1. Office Terms. Class Officers are elected to serve five-year terms. The Class Council may extend terms of office for positions in order to stagger Class Officer departures. The staggered approach is designed to maintain continuity and corporate knowledge through transition periods. A majority vote of the Class Council is required to extend the terms of office for any Officer.  Terms of Class Officers shall begin at the Annual Meeting as set forth in Article X below.
  2. Election Process. The election process will begin one year prior to the five-year cycle of reunions. The Nominating Committee (NOMCOM) will be established for each required election by the President to conduct the election process.
  3. Results. The candidate who receives the most votes (simple majority of votes cast) shall be considered the person elected for competed Class Officer position. The Class Council will vote to break a tie in the event two or more candidates receive the same number of votes during the election. The Class Council will publish Class election results to the Naval Academy Alumni Association.
  4. Assumption of Duties. Newly elected officers will be instituted into office at the next scheduled Annual Meeting of the Class.

ARTICLE IX – VACANCIES AND RECONSTITUTION OF COUNCIL MEMBERS

Reconstitution of the Council. At any time, a 2/3 majority of the Council deems necessary, the Council shall reconstitute positions. Reconstitution is the internal Council process by which the specific offices or positions of the individual Council Members will be assigned. All existing Council members are eligible to vote during the process of reconstituting the Council. A plurality of votes will be used to determine the new office holders during all reconstitution processes.

In the event of a tie, the most recent Nominating Committee Chairperson [or Vice-Chair] will have the tie-breaking vote among those with an equal number of votes.

ARTICLE X – CLASS MEETINGS

 Annual Meeting. The Class of ‘80 shall hold an annual meeting (in person or virtually). This meeting will normally be held during the fourth quarter of the calendar year.

Special Meetings. Special meetings may be held at such time and at such place as the Council shall determine or upon a petition submitted to the Council and signed by not less than fifteen (15) members of the Class.

Notice of Meetings. Notice of the annual meeting shall be published in social media, class website and company representative communications. This notice shall be communicated not less than two months before the meeting date.

Business Quorum. A business quorum for the purpose of conducting an annual meeting shall consist of no less than twenty (20) members of the Class excluding officers and members of the Council; provided that the Council may alter this requirement in the event of unusual circumstances, but in no case will an annual meeting be conducted with less than twenty (20) members of the Class, including the Class Officers.

Order of Business. The order of business at any meeting of the Class shall be determined by the class officer presiding at such meeting, but shall, insofar as practicable, conform to Roberts’ Rules of Order.

Voting Power. Each member present shall be entitled to one (1) vote at any meeting of the Class of ‘80. The presiding officer shall not be entitled to vote except in the case of a tie vote.

Proxy Vote. A member of the Class may grant, in writing, to any member of the Class of ‘80 the power to cast vote by proxy. Such power of proxy shall be authenticated by the Council prior to any vote by such member in the exercise of such proxy.

 ARTICLE XI – COUNCIL MEETINGS

Time and Purpose. Meetings of the Council shall be held at the call of the President, Vice President, or call of three members of the Council.

Notice. Notice of the time and place of the meetings of the Council shall be given by the Secretary at least ten (10) days prior to such meeting and shall contain in substance the purpose of such meeting. The Secretary should, when practical, make an effort to have information about the meeting time, place, and agenda published on the Class Webpage.

Quorum. A majority of the members of the Council shall constitute a business quorum. Advice and counsel may be sought from Class Committee chairpersons, Company Representatives, or other individuals who can advise or educate the Council on a specific matter.

 ARTICLE XII – PROPOSITIONS AND AMENDMENTS

Once enacted, amendment of these By-Laws shall require a 2/3 majority vote of the Council.

ARTICLE XIII – CLASS ORGANIZATION CORPORATE FUNDS

Class Funds. The Class shall have one operating account and as many investment accounts directed to expenditure for specific projects as is necessary.  The expenditure of any funds belonging to the Class shall be for the purposes of the Class as set forth in the Class By-Laws, provided that nothing herein contained shall prevent the payment in good faith of remuneration to any member of the Class or to any other person for services actually performed for the Class – where such services are of the nature which normally requires remuneration.  No funds shall be appropriated by the Council where the method of appropriation is contrary to the purposes of the Class as set forth in the Class By-Laws.

Method of Appropriation of Funds. Appropriation of funds for normal operating expenditures may be authorized by a majority vote of the Council.

Expenditures. Expenditure of invested funds may be made by a three-fourths concurring vote of the Council. Project funds may not be intermingled between projects, without the unanimous vote of the Council. Any funds remaining after the satisfaction of all expenditures for a particular project may be directed another project fund or to the Class’ operating funds at the discretion of the Council.

ARTICLE XIV – ENACTMENT

The Class Officers shall approve the final version of the Class By-Laws and publish them to the Class.

Approved by:  Signed version available for review upon request Date: 22 January 2021

Tim Kobosko

Class President